The magic of decluttering your files

The magic of decluttering your files

For over 30 years we have been saving files in shared drives on networks, and more recently many people have moved to cloud filing. Although cloud filing is different technology for some reason, it is being treated the same. Who doesn’t love to create a little yellow folder!

Cloud Filing is different, and everyone in any organisation who use Cloud Filing should understand the difference between them. There are three main differences:-

1. Files save over each other. This means that you have version history on all documents stored in the cloud. Using version history you can access any layer and almost have an audit history for each document.
2. Although properties of a file have existed since the beginning of using Word and Excel, mostly they were not used. Properties are now known as metadata or tags and can be used to tag files in different ways.
3. Permissions are much easier to set up and permissions now belong to the user generally rather than the IT Department, but also File Sharing is more fluid and easy to set up.

To learn how to declutter your filing system the above 3 key points should be reviewed and embedded within the organisation culture.